Haryana is one of the foremost States of India to kick-start ICT initiatives under the Digital India Programme of GoI. The State made a quick move to implement Aadhaar Enabled Biometric Attendance System at all the departments and organizations of the State to monitor and examine punctuality of employees. This real-time system is non-repudiating and help to provide comprehensive attendance reports.
The Aadhaar Enabled Bi-ometric Attendance Sys-tem (AEBAS) has been implemented by NIC, DeitY in the Central Government Ministries/Departments of Delhi under the prestigious Digi-tal India Programme of Government of India, beginning October 2014. The Chief Minister of Haryana has launched Aadhaar Enabled Biomet-ric Attendance System (AEBAS) on 2nd May 2015 in Haryana Govern-ment Secretariats, all District Mini Secretaries and 7 Departments/PSUs in Phase-I. The national team at NIC Delhi/Pune has customized this cen-tral attendance system for Haryana government and provided all requisite Technical Support for its implementa-tion. Phase-II and Phase III implementa-tion started from June 2015 and July 2015 respectively. Haryana is the first Government to start implementa-tion of the National standard AEBAS (which is implemented by Govt of In-dia) on such a large scale. Prior to this, only Jharkhand State has implement-ed their own Aadhaar Enabled Biom-etric Attendance Software in 2013. AEBAS system provides non-repudi-ating and accurate record of attend-ance and has a dashboard with MIS that allows viewing of individual spe-cific record of attendance as may be required. The implementation of sys-tem in Central Government in Delhi had a significant positive impact on attendance of employees, bringing more discipline & punctuality in the government offices. The NIC-Haryana, a close tech-nology partner of the Haryana gov-ernment facilitating the line depart-ments on e-Governance and ICT services was assigned the responsi-bility of implementing Aadhaar En-abled Biometric Attendance System in Haryana Government offices. I am happy to note that AEBAS im-plementation is done in mostly all government departments including Schools, Colleges, Polytechnics, ITIs, Municipalities, Health centres etc. by the dedicated team efforts of NIC Haryana. I appreciate the NIC Haryana team, headed by Mr. Ghan Shyam Bansal, SIO, for their positive contribution and proactive ICT support services.
AEBAS IMPLEMENTATION COMMITTEE For the smooth implementation of AEBAS, an implementation commit-tee has been constituted by Chief Secretary Haryana head-ed by ACS, IT. The Technical Nodal Officers have been designated in each department and have been provided the requisite training by NIC-Haryana Team on administration of web portal, operations & management of portal activities, training on configuration of BAS devices (Finger Print, Iris devices, In-tegrated BAS Tablet, Wi-Fi Access Point etc.). Hartron has procured biometric devices and taken up their installation at identified locations. While the State IT de-partment has facilitated the project implementation, the monitoring & coordination are being done by the State’s Nodal Office for this project.
FEATURES OF AEBAS BAS is based on Aadhaar authentication BAS facilitates real time monitoring and comes with a comprehensive MIS The system is robust and self-sustainable to short power cuts as it uses tablets at front end. Time taken for authentication is 1-2 seconds on Wi-Fi. BAS is securely integrated with SMS communication channel. Every time a new user registers on the system, an SMS is generated and sent on his/her mobile.
HOW AEBAS WORKS To start with, an organization need to register and on-board it self on the portal in which details of organisa-tion and nodal officer are to be furnished. Employees register themselves on the portal to get 8-digit attendance ID which is based on Aadhaar Num-ber (generally last 8 digits of Aadhaar number). Each employee is required to have his/her valid Aadhaar number, employee details (name, designation, office, reporting officer, mobile, email etc.) and a recent pho-tograph. Employees use their attendance ID to mark their at-tendance on biometric sensors installed at the premises of every CG offices. The application prompts employees to provide biomet-ric data via fingerprint or iris scanner which will be sent to backend system for authentication. After successful authentication message will appear on the screen.
IMPLEMENTATION PROCEDURE • Organization On-boarding: To start with, designat-ed Nodal Officer of an organization need to register itself on the portal organization need to send an duly filled on-boarding form through email to helpdesk. On boarding form can be obtained at http://haryana.attendance.gov.in/assets/doc/organizationregistration.pdf. The web portal of the organization is created in 2 working days and user ID and password are sent to nodal officer through Email and SMS. • Procurement of Biometric Devices: The nodal of-ficer need to calculate the number of biometric devices required and send purchase order to Hartron. • Masters Entries and Employee Registration: The nodal officer need to login to the attendance portal and perform the master entries on the portal regarding of-fice locations, employees’ designation and device loca-tion after which the employee can be registered on the portal. • Application Installation and Marking of Attend-ance: The nodal officer needs to go through installa-tion document provided to them and install the biom-etric attendance application on the computer or tablet. If any problem is occurred during installation they can call the helpdesk. After installation and activation of the Biometric Attendance Application, the employees can mark their attendance using Attendance ID pro-vided to them through SMS and Email.
TRAINING PROGRAMS AND DOCUMENTS NIC Haryana has conducted a se-ries of training programmes for the technical nodal officers of various de-partments of Haryana Government. During the training sessions, the nod-al officers have been imparted with the step-by-step information for im-plementation of AEBAS to enabling them for AEBAS implementation at at their respective organizations. NIC Haryana facilitates further training to nodal officers if required. Detailed documents for implementing AEBAS have been prepared and nodal of-ficers having basic operating knowl-edge of computers can use these doc-uments for implementing AEBAS.
STATUS (As On 1st March 2016) The Aadhaar Enabled Biometric At-tendance System has been implement-ed throughout the State for permanent and ad-hoc employees of the State Government. All the employees of the State have registered at the attend-ance portal, except for certain remote areas. Haryana has become the first State in the country to successfully im-plement AEBAS to a vast extent and ranks ahead of Central & other States’ AEBAS.