CHANAKYA, the Registration and Examination System is a web enabled, role & work-flow based software solution for the Universities and Educational Institutions to accomplish various tasks for enrolment, registration and examination.

The world of business is changing very fast. In order to raise the stand-ards for efficient and effective working of uni-versities and in turn resulting in good academic environment in the univer-sities, intervention of technological advancement is inevitable. Higher education has to synchronize itself with the technological advancement according to the needs of people. Bihar, once the centre of excellence in the ancient era had two world fa-mous universities established namely Nalanda and Vikramshilla. But, over the years, scenario has changed, and now a large number of students of the State are migrating to other States for pursuing advanced and higher studies. The reasons could be late sessions in different courses, un-manageable size of universities as far as number of stu-dents are concerned, tardy process of admission to final examination sys-tem, compiling various activities by human intervention gradually ends up delay in final results. Chanakya, the integrated ICT solution for academic activities including student registration and examination system developed by NIC Bihar State centre has been implemented at NIT Patna. It has a significant effect on the overall activities of academic section of NIT Patna. Now all the activities like student registration, issuing of admit cards, result processing have become online. It is worthwhile to mention that result processing has become error free and publication of result has become on time. PROF. (DR.) ASOK DE Director NIT, Patna

The challenge at hand is to achieve systematically the following: yyBy capturing data at right place and on time in a systematic and planned manner to re-use the data at most of the time in the process of the system and ultimately creation of the student’s profile yyTo successfully restore the academic/examination calendar in the universities/institution yyTo reduce pendency, errors, griev-ances, tarnished image – through implementing the solution in work-flow manner including security issues

yyBy putting Registration Card, Admit-Card, Results on Portal – en-suring transparency benefiting the employer and institutions at large Earlier, in the year 2007, Chanakya was conceived as a framework incorporating ICT based solutions consisting of Examination system, Portal, Virtual Class-room i.e. Vidya Sagar and Library Automation i.e. eGranthalaya for universities. Now, “CHANAKYA” is a web enabled, role & work flow based software solution for the universities/educational institutions to accomplish enrolment, registration and examinations task which offers a better solution to improve the productivity and efficiencies of the manpower and for the entire system covering Registration & Examination Branch of the University/Educational Institute.

OBJECTIVES yyEnabling Universities with ICT based e-Governance to cater the Enrolment, Pre and Post Examina-tion Processes yyRole based solution for each unit of the university to perform the assigned activity in effective and efficient manner yyCreating Centralized database and integrated system so that any changes made in one module can be easily made to reflect to all re-lated modules yyUniform Rules and Regulation to be applied to avoid any discrepan-cies in the result Processing

MAIN FEATURES yyA web-based application with SQL Server 2008 as backend and .NET framework as frontend using AJAX yyRole Based users access to perform assigned task. User at Apex level can create user-id and password and further role is also assigned to perform specific task yyApex level user can also deacti-vate/activate user and view day-to-day tasks performed by the associ-ated users at any moment. Entire activities have been divided into two parts i.e. 1) Activities associat-ed with Students 2) Activities asso-ciated with Administrative Section, Academic Section & Examination Section yyOnline Enrolment & Registration of Students, Students can view their detail and download Registration Card, Admit Card, Grade Card, Transcripts etc. yyPayment Gateway Integration for payment of fees by students yyEmail/SMS facility incorporation for dissemination of notifications to Students and Faculty members yyAndroid app for two-step login authentication yyInterface for faculty to enter marks for their respective subjects and they can put students attendance as well. They can write their feedback online or register their problems faced while marks entry or updating marks to MIS team for resolving.

IMPACTS & BENEFITS It is highly beneficial for students as implementation of Chanakya software at institute/university level enables the institutes/universities to conduct admission in time, and issuance of various certificates within stipulated time. Most importantly, almost 100% error free result processing in time makes the other activities to carry on smoothly. Students’ proper information management is another aspect where this CHANAKYA software plays a vital role as any kind of information of a student can be retrieved online quickly. yyTransparency in entire pre and post examination processes yyUnique User-ID & Password for all students to explore the student history for entire enrolment of reg-istration process yyAn integrated and centralized da-tabase for the entire System

yyError free processing pre and post examination activities and to gen-erate Tabulation Register (TR) and mark sheets a within time frame yyCentralized database helps a lot to the apex authority to make many statistical reports. yyTime spent on manual and paper work can be cut down to a maxi-mum extent and maintains the ac-curacy yyExtract details in controlled and faster way yyPeriodic Back up and restoring op-tions yyProvision of different levels securi-ty i.e. Role based security at user level, application level, database level and log transaction yyTransparent, smart and better ad-ministration yyStreamline the collation of proce-dures associated with enrolment and examination tasks yyCentralized, secured and robust database of students without dupli-cation of records yyThe compiled students’ data can be used to generate Statistical re-ports to help in taking strategic de-cision by top level management of the University/Institute yyEffective monitoring of enrolment & examination processes by the Director of the Institute, Academic and Examination Section to mini-mize the fraudulence yyOnline information dissemination to students, faculties and the sec-tion concerned yyDifferent units of examination wings are connected so that all these are able to share up-to-date without redundancy of database at various stages

TOOLS AND TECHNOLOGY yyOS : Window Server yyWeb Server : IIS (Internet Infor-mation Server) yyDatabase System (Back End Technology) : SQL SERVER yyFront End and Business Logic: ASP with C# using .net Frame-work, CSS, Bootstrap, JavaScript, Jquery and Web Services

IMPLEMENTATION yyNational Institute of Technology (NIT) Patna yyMMH A&P University, Patna yyAryabhatta Knowledge Universi-ty, Patna Implementation of the automation of Registration and Examination activities for the following Universities are also underway: • J P University ( JPU), Chapra • BRA Bihar University (BRABU), Muzaffarpur • Chanakya National Law Universi-ty (CNLU), Patna • Veer Kunwar Singh University (VKSU), Arrah • North East Hill University (NEHU), Shillong, Meghalaya • Indian Institute of Management (IIM), Shillong • Uttar Pradesh Technical Universi-ties (UPTU), Uttar Pradesh • Kerala Technical University, Ker-ala

AWARD Chanakya was recognized and conferred State E-Governance Excellence Award at eBihar Summit held during 19-20 February 2015.