CPIS (Computerization of Personnel Information System) in Manipur is a unique system designed to regulate the administration by carving out a structured database for Government Employees and Sanctioned Posts. The system gives details of the forms used in updating employee details as well as office details. It also provides status of updates every month. It has proved to be a milestone in the workflow of the administration. Manipur, largely a hilly State, where there is a need to post adequate employees in the hill and rural areas in order to ensure effective administration. However, over the years, a large number of employees were shifted / transferred from hill and rural areas along with their posts to the urban and soft areas, thus severely affecting the delivery of public service by the offices / institutions located in the hilly and remote areas. Further, with the introduction of FR & BM Act, 2005 and under Rule 6 of the FR & BM Rules, 2006 the list of Government employees was a mandatory requirement at the beginning of every financial year during presentation of the budget. National Informatics Centre (NIC), Manipur State Centre was assigned to develop a computerized application, which would help state administration overcome the difficulties stated above. NIC Manipur designed & developed CPIS (Computerisation of Personnel Information System) to meet the challenge. Award : CPIS was honored with the 'Prime Minister's Award for Excellence in Public Administration' - 2007-08, held on the 21st April 2009 The Civil Service Day, at Vigyan Bhavan, New Delhi. Objectives: The project seeks to - — provide accurate details of the staffing pattern of the employees including the sanctioned post in each Government Department. — capture detail information of each employee appointed against a sanctioned post, — update employee data on promotion, transfer, retirement of employees etc. — check irregular appointments, — facilitate policy decision on deployment, redeployment and transfer of employees. — improve delivery of public services in hill and rural areas, — estimate budget for salaries, grant of DA etc. Project Highlights: — The Project is monitored under the overall guidance of the Chief Secretary, Govt. of Manipur. — Nodal officers have been appointed in each Department in order to ensure that the information is received in the prescribed formats under their signature and seal. — Manipur Public Servants' Personal Liability (MPSPL) Act 2006 is enforced in order to ensure that Nodal Officers cannot manipulate or enter vague data. — Updation in CPIS database is monitored continuously. — Information processed through CPIS s/w is certified by the Finance Department. — Notices and orders are issued to Treasuries to stop payment of transferred/new/promoted employees unless the CPIS is updated and the data verified. — Employees Identification Number (EIN) is made compulsory for getting GPF withdrawal, issuing Last Pay Certificate (LPC) and opening Salary A/C. — Storing information on monthly basis on NIC Server even though the information is processed on daily basis to ensure security of data and facilitate its effective management The CPIS software has been implemented under two different setup: — Desktop Application: The different modules available under this application are enrolment for new recruits, transfer and posting, promotion, termination, sanctioned post etc. The details are accepted from the line departments through 13 prescribed formats which are published at http://manipur.nic.in — Stakeholders - Roles and Responsibilty: It has 5 levels of users with different permission granted for security measures. They are Super User, Administrator, Data Manager, Operator1, and Operator2. Permissions are granted according to the level of the users and the sensitivity of the information they are handing which are as follows. User Level Activities Super User a) Create New Users Administrator a) Set Permissions to users created by SU Data Manager a) Entry of new sanction post details Operator 1 a) Printing of Fact Sheets for New Recruits & Left Out employees Operator 2 a) Data Entry for New Recruits & Left out Employees & generate New Recruits (NR) Web Based Application The application is hosted at NIC Manipur Web Server and can be browsed at http://webmani.nic.in/cpis/index.aspx. The portal provides information about CPIS and instructions on how to submit and update information using the standard formats regarding employees details, Sanctioned post etc. These formats are made available in the portal itself. Govt. notification, circulars and gazette notification related to CPIS are also published on the portal from time to time. The database updated by the application software is published on the CPIS web site http://manipur.nic.in to deliver various information in the form of reports for different categories of users. They are of two types as given below. Public Domain Reports I. View Profile of an employee by Supplying EIN (Employee Identification Number) II. Department wise updated list III. List of Employees rejected by CPIS Secured Domain Reports (for Authenticated Users only): For browsing the reports, users are required to login using their own user id and password. On being logged in, users are allowed to view the reports based on the permission granted to them as follows: — Nodal Officers of Line Department: Category-wise number of Sanctioned Posts & Employees, no. of vacancies, no. of employees in access of S.P, Retired or expired employees and new recruits only for the respective department. A Nodal Officer cannot browse information of other departments. — Finance Budget: Finance department is allowed to brows the reports for the entire department as they are the certifying authority of CPIS reports. CPIS reports are used for encashment of monthly salary of employees. — VIPs/VVIPs: Information available under this category is for monitoring and administration purposes, hence reports are given at macro level only. CPIS, successfully implemented in Manipur, is an important & significant step in ushering e-Governance in G2G sector. CPIS has also become a driver in reforming governance in the state of Manipur.