The Madhya Pradesh State Unit of NIC has undertaken a new paid project for the computerization of stock management of text books for the MP Text Book Corporation. The main objective of this project is to design, develop and implement an appropriate computer-based Inventory System. The System would enable the various depots of the Corporation to generate the stock accounts and fortnightly/monthly MIS reports for the Headquarters.
The necessary design for system development has already been completed. The required software for data entry, updation and maintenance pertaining to both receipts, sales and issue has also been developed. The System is fully menu-driven in Hindi and is thus extremely user friendly. It has been designed to take inputs as well as generate reports in Hindi.
The software for the System has been functionally divided into two levels: district and state. The district level component of the System is used to input data related to receipts, sales and issue of text books. Thereafter, data is transmitted to the State Centre through NICNET for consolidation of physical and financial parameters.
The System presently facilitates the generation of day book, ledger and monthly stock position. The present System can also generate consolidated financial statements, receipts, sales records, inter-depot receipts, and distribution and bank draft statements, etc. Estimation of the textbooks printed for the following year, by various subjects, for different classes, is an additional characteristic of the System. For the smooth operation of the System, an appropriate user manual has been prepared in Hindi. The System has already been implemented and is operational in various depots. Necessary training has also been imparted to the personnel concerned at the 13 depots in the State.
Besides this System, software for payroll and financial management is also being developed. All these application packages are being developed in ForBase in UNIX/XENIX operating system to enable effective and efficient implementation of the System utilizing the infrastructure expertise of NIC District Centres and State Units.