Projects for Computerization of M.P. Finance Sector

The Madhya Pradesh State Unit of the National Informatics Centre has taken up two major projects — the Treasury Accounting Information System (TRACIS) and the Budget Management Information System (BMIS) — for computerization of the Finance Sector of the State.

# TRACIS

In May 1992, the Madhya Pradesh State Government entrusted the NIC MP State Unit with the responsibility of designing, developing and implementing an appropriate computer-based accounting information system to enable the treasuries to generate compiled accounts with less effort and time. NIC's response to this responsibility was the conceptualization of TRACIS.

The necessary design for TRACIS has already been completed and allows for modular development of the system. The required software development for data entry and updation/maintenance pertaining to both receipts (challans) and payments (vouchers) is also over.

At present, the system facilitates the generation of date-wise detailed and summary reports on the compiled statements of accounts pertaining to major and minor heads. Further, bank scroll register, subsidiary register, schedule of receipts (for submission to AG), DDO-wise expenditure, cheque accounts, plus-minus memo, list of payments, cash account, cash book, deposit and work account, etc., can also be generated with the present system. The basic information is captured directly from the challan or voucher. Automatic book transfer from payment to receipt and generation of the required information for budget control at various levels are additional features of the System.

Required training for operating the System has been imparted to Treasury Officers and Staff of most of the Treasuries located in the State.

TRACIS is operational in 13 treasuries which already have computer facilities.

# BMIS

The Budget Management Information System (BMIS) has already been designed and is presently under implementation in the departments of Public Health Engineering, Fisheries and Food & Civil Supplies. This fully menu-driven system is so designed that classified budget information is available to both policy makers at the apex as well to those concerned at the grass-root level.

The BMIS software is NICNET-based and can be used by any department for Budget Preparation, Budget Allocation and Monitoring of Expenditure.

BMIS supports a number of screen-based queries and output reports related to budget proposals according to DDOs, demand, major head, submajor head, minor head, scheme and object.