May 1, 2005 is a ReD-letter day in the history of the Superintendent of Stamps and Inspector General of Registration department in Gujarat. It was on this day the Hon’ble Revenue Minister of Gujarat Sh. Kaushikbhai Patel inaugurated the project of computerization of Sub Registrar offices in the 7-corporation areas. This covers 25 offices. A new look Sub Registrar office equipped with new furniture, computer hardware and facilities for public comfort was inaugurated on this day at Bhavnagar, a corporation area in the Sourashtra region of Gujarat.
| The Project This project of Revenue Department is novel in many ways. The main objective of the project is to serve the public in the process of registration within minimum possible time with full transparency. It is planned to give back the registered document to the party within an hour of presentation to the Sub Registrar. It is also the first time that the process is outsourced except the application software. The application software ReD (Registration of Documents) is designed and developed by National Informatics Centre. Private vendors are assigned with the job of supplying and maintaining necessary hardware, systems software, furniture, required stationary and data operators on a revenue sharing basis. Based on the tender process, the 7-corporation areas are alloted to 3 different vendors.
| ReD software The backbone of the project is the application software designed and developed by NIC. As in case of many other major projects of the revenue department like Land Records (Bhu-Lekh) etc., in this case also the Government put trust on NIC to provide the application software and hence excluded this from outsourcing. ReD is a comprehensive software developed to cover all the process of registration from presentation and registration fee receipt generation to scanning and printing the record copy of the registered document and archiving the document images.
| Objective • Return of the original document immediately after registration; within 1 hour • Transparent process • Availability of Stamp Duty and Market Value on Internet / Intranet. • Modernization of the Sub Registrar Offices • Public comfort at SR offices
| Features of ReD • Introduced an input sheet to be filled in by the party and verified by the Sub Registrar for easy data entry by the operator • Jantri Module (Market value details are available) • Registration Module • Valuation Module • Calculation of Stamp Duty • Photo capturing of the parties using web camera • Bio-Metric (Finger print capture) • Scanning Module for scanning all the pages of a document • CD Backup for database and archival of scanned images of a document • Bilingual User Interface (Gujarati & English) • Document Number issued by computer and fee receipt is also generated • Market Value & Stamp Duty Calculation as per laid down rules and Jantri (Land Rate) • On the spot generation of Ganatri Patrak (calculation sheet) and Notice 3(2) for deficit amount • All endorsements are generated and attached to the original document • System generates Indices viz., Index 2, Index 3, Index 4, CTS Patrak and various other administrative reports. • User friendly menu driven software for easy operation • Help at each and every level • Data Security • Web based application for determination of Stamp Duty and Market Value
| Infrastructure required: Hardware: Pentium IV (1 Server and 2 Clients / SR office), Scanner, Laser Printer and Dot Matrix Printer, Web Camera, Biometric control (Finger print), CD Writer Software: Windows XP/2000, MS-SQL Server 2K database
| Future scope of ReD: • Digital transfer of the pending documents to the Deputy Collector (Stamps). • State database of registered documents • Marriage registration information on the net Photo Caption: Inspector General of Registration and Superintendent of Stamps Sh. H B Varia explaining the system to the Hon’ble Revenue Minister, Govt.of Gujarat and Sh. Rajendrasinh Rana, MP of Bhavnagar. For details, please mail to manoj.pa@guj.nic.in